Many people choose to do their task management in Obsidian exclusively using different plugins and workflows. The tasks plugin is #5 in downloads at 1.2 million. As much as I love and use Obsidian, I don’t consider it an everything program. Task management applications like Things 3 from Cultured Code are popular for a reason. Their superior design, shortcut integration and feature set are all ready as soon as you install the app with no fiddling involved.

Things 3 offers projects, areas, repeating tasks, different start and due dates and imports from Apple shortcuts as well as Siri integration and a robust collection of shortcuts. There is a great Raycast extension for it too. There is an active community on Reddit.

I use two plugins to integrate Things with Obsidian.

Things 3 Today Sync

Things 3 Today Sync puts a copy of my today view (the tasks with a due date of today)
in the right sidebar of the Obsidian interface. The tasks come in as hyperlinks, so that clicking on them will take me to the task in Things. Checking the checkbox beside the task closes it and removes it from the list. If I add a task in things on the fly, it also appears in Obsidian. It’s a Mac only plugin, so If you are on a PC, you won’t be able to use it even if you have Things installed on your phone or an a Mac somewhere else. It’s dead simple to set up, requiring no complex configuration. Just enable it after installation.

Things 3 Logbook

Things Logbook will periodically sync your completed tasks with your daily note. You can assign a hotkey and sync on demand if you want to. One feature I really liked was the retroactive syncing. I have been using Things much longer than Obsidian and when I ran the sync for the for first time, it created daily notes stretching back years with my completed tasks which has really proved useful since I can now search of those items with Obsidian. Completed tasks show up in your daily note as hyperlinks and if you are on a Mac, they will open Things to your logbook. This plugin works on Windows machines so that if you check off completed tasks on your phone or on a Mac, they will appear in your daily note on Windows.

Things Sync

Things Sync is a third plugin for Things and Obsidian. I don’t use it because I’ve never found a way to fit it into my workflow, but it allows you to create tasks in Obsidian that get synced with Things.

Hazel, by Noodlesoft Software is a Mac utility for automating file management. You select a folder and provide criteria about what you want to happen to the files and folders in that folder and Hazel periodically checks it and runs the rules. Hazel can move, copy, rename and convert files. Criteria you can use include all of a file’s native attributes and even file contents. A lot of folks use it to scan PDFs of their bills for a specific account number and automatically move the file to a folder in their paperless record management system.

These are my favorite Hazel Actions

1. Unzip any compressed files in my Downloads folder and trash the zip file - This helps keep my downloads folder cleared of the detritus that occurs because I am a compulsive software addict.
2. Install apps inside DMGs in my downloads folder via RapiDMG and then trash the DMG - When I download a disk image file with an app in it, I don’t have to do anything else to get the app moved to my Applications folder. It happens in seconds with no intervention from me unless I have to approve replacing an existing file.
3. Import any image file I place in an Images folder into the Photos app (in the background) - I’m constantly copying photos from Facebook and various web sites. I have them to a folder I have designated in Hazel and they automatically get imported into my photos library with me even opening the app.
4. Change any text file in my Dropbox to a markdown file and move it to my Obsidian vault (useful in sending emails to Obsidian) - I use an IFTTT applet that allows me to forward emails to a specific address. Those emails are save in a specific folder in my Dropbox account that Hazel watches. When a file appears there, Hazel changes the file extension from txt to md and moves the resulting file into my Obsidian vault.
5. Sort all files in my documents folder into subfolders based on file extension. - I currently have 42 sub-folders in my documents folder of different file types ranging from the usual suspects like txt and docx to the more esoteric like saved HoudahSpot searched and Etrecheck Reports.
6. Purge old screenshots - between my day job and my blogging past time, I generate a lot of screenshots. Hazel moves any screenshots more than three days old into an archive folder to help give a semblance of order.
7. Color code any application I haven’t opened in three months - I have 416 apps installed on my mac because, well, I just can’t help myself. Hazel will color an unused app red after not launching it for 90 days to help me decide whether to keep it or remove it with AppCleaner.
8. Keep my desktop clean - I do not like to use my desktop as part of my file system. I rarely even see it since I run apps maximized most of the time. This rule moves any file that ends up on my desktop into a folder in my home directory. I exclude aliases from the rule because there are times when I want to make an app shortcut on the desktop, usually temporarily.